Reliable bot performance leads to overnight operational excellence

Learn how E.ON achieved stable and reliable bot performance without the need for manual intervention.

E.ON’s five customer service departments were independently implementing and operating Blue Prism’s RPA software. Each unit was running a different version of the RPA software which made scheduling processes and achieving operational efficiency nearly impossible. Andreas Fick and Lars Niesporek, Systems & Operations Managers, oversee the program and faced challenges and inconsistencies across business units due to the siloed approach. They were plagued by low utilization — averaging25-30% — and perpetual process cancelling. “The manual effort it took to reschedule cancelled processes and administer ‘first aid measures’ like rebooting, planning etc. was very time-consuming and laborious,” Andreas says.

Business problem

"Before RPA Supervisor, our rigid scheduling logic meant that there was no queueing for upcoming processes in waiting loops. So, processes simply broke off. And worse, when reboots happened over weekends, precious production time was lost — which in turn had a domino effect on other production once it was realized on a Monday."

All these interruptions and manual interventions also meant that the existing Blue Prism robot licenses weren’t being used to full capacity — in some cases they were used as little as 11%.

RPA Supervisor solution

In addition, more processes can now be handled with the existing personnel, which led to a noticeable relief for operations. "For example, bot cancellations were often recorded on weekends in the past. This meant that many trials had to be made up on a Monday. This is where traditional RPA systems are too rigid. The restart and the rework usually took a whole day — offsetting production in other areas.

“Thanks to the scheduling flexibility from RPA Supervisor, that process-jam can gradually be cleared. The automatic "retry" of the system ensures that we maintain a high quality of adherence to times (e.g. starting at night). Thus, the workload could be doubled with the same number of employees. The SLA recurrence over 30 days is an excellent 99.6% return. This demonstrates that now, there’s essentially no manual interference needed — it’s all automated!”

RPA Supervisor provides real-time insights that are easily interpreted through customized dashboards that deliver transparency into operational performance. “I especially love the ability to quickly see at a glance which robots are under-performing so we know where our efforts should be going. In addition, the planned downtime function enables us to set out certain time slots for maintenance windows without interrupting production time,” he explains.

RPA Supervisor’s Regional Director, Ulrich Meyer adds: “RPA Supervisor is the only automation management platform on the market that truly enables operational efficiency thanks to its SLA-based prioritization and flexibility in scheduling. This functionality is a significant advantage for E.ON and positions them for long term scalability.”

“Now, every process is technically and professionally assessed for optimization through the RPA Supervisor platform. This has led to process reengineering for the purpose of design optimization (e.g. separation into load & workboats),” says Andreas.

The Integration module is also used to connect other RPA solutions in addition to the one implemented inhouse which provides a single pane view into the automation program.

Reducing Total Cost of Ownership & Improving Utilization

Both Lars and Andreas agree that the impact RPA Supervisor has had on their digital operations is truly game-changing. As a result of implementing RPA Supervisor across the five E.ON business units, they’ve seen minimum cost savings of 25% —serving as an internal reference for how to successfully collaborate and break through siloed business units. When asked of the quality and satisfaction of the RPA Supervisor team supporting their program, they responded: “The success of a software partnership stands and falls with the employees on both sides. The professional competence of the employees at RPA Supervisor is unmatched. Fast response times, close communication and dedicated support are at the heart of our successful implementation."

“The immediate impact from RPA Supervisor's implementation is its ability to automatically restart processes after interruptions - without any manual intervention
Lars Niesporek
Systems & Operations Manager

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